SMECA
Practice management for Indian CA firms. Partners, managers, staff, and article assistants track work, time, compliance deadlines, and billing in one place.
Overview
Built Around How a CA Firm Works
A CA firm's day doesn't fit a generic project tool. Deadlines come from statutory calendars, invoices need the right GST split, and work needs a second pair of eyes before it goes out.
Features
Everything the Practice Runs On
From the first task of the day to the last receipt of the year.
My Day
Start and end the day, take lunch, and run one live task timer at a time. Lunch pauses the timer, and forgotten days close automatically and are flagged for review.
Tasks and Approvals
Allot, accept, hold, send for review, and approve or send back, with a maker-checker rule and comments on every assignment.
Timesheets and Leave
Weekly timesheets with submit and approve, a daily worksheet, and leave balances by April-to-March year, including study leave for articles.
Client Records
Onboard clients with PAN, GSTIN, TAN, and CIN/LLPIN validation, including the GSTIN check digit and its state and PAN match.
Compliance Calendar
Per-client filings generated from a master calendar of GST, TDS, advance tax, ITR, tax audit, PF/ESI, ROC, and LLP due dates, with single and bulk WhatsApp reminders.
GST Invoicing
CGST + SGST or IGST from place of supply, SAC codes, consecutive invoice numbers, amounts in lakh and crore, a UPI QR, and an A4 print layout.
Receipts and Dues
Record UPI, NEFT, RTGS, IMPS, and cheque receipts, count TDS deducted by the client towards settlement, and track ageing with WhatsApp payment reminders.
Documents
Upload, download, and categorise documents by client and year, so every file sits with the right client.
Dashboards
Firm KPIs, billing and collection, hours, staff attendance, utilisation, and client profitability, all in one place.
Roles
The Right View for Everyone
Four roles, with a permission matrix each firm can edit and an activity log of what happened.
Partner
Sees everything across the firm.
Manager
Sees all work and approvals, without user administration.
Staff
Sees their own tasks and time, plus clients and compliance.
Article Assistant
Sees their own tasks and time, with read-only client data.
Data Isolation
Built to Keep Each Firm's Data Separate
All firms share one database, so isolation is built into how the application reads and writes data, not left to each screen.
The firm comes from the user's record
Each request's firm is set from the signed-in user's record, never from anything the client sends.
Every query is scoped
Reads, writes, and deletes are scoped to the current firm automatically, rather than relying on each query to remember.
It fails closed
A query with no firm context throws an error instead of returning everything.
Tested through the real API
Our test suite attacks these rules through the real API, including attempts to use another firm's record IDs.
Running a CA practice?
Tell us how your firm works today and what your current tools get wrong. We'd like to hear from you.